Port Jervis School District Board of Education
PDF version of Agenda

                                      Organizational/Regular Meeting
                                                   July 2, 2012
                                                    Port Jervis High School Cafeteria 
                                                 6:00 PM –  Executive Session            7:30 PM –Business Meeting   

MISSION STATEMENT
 The Port Jervis City School District, in partnership with our community, has an uncompromising commitment to measurably improve student achievement and prepare students to be productive and responsible life-long learners, ready to meet the challenges of citizenship in our ever-changing global society.           

                       AGENDA                                            

1. Opening
     a. Call to Order
     b. Pledge of Allegiance

2. Possible Motion to Enter into Executive Session for the Purpose of:
    1. Discussing matters leading to the appointment, employment, promotion, demotion, discipline,
        suspension, dismissal or removal of a particular person.
    2. Discussing proposed, pending or current litigation.

3. Regular Session Resumes
     a. Pledge of Allegiance
     b. Moment of Silence

Organizational Agenda

I. Swearing in of newly appointed Board Members

II. Election of Officers and Swearing in of President and Vice-President of the Board of Education

AGENDA ITEMS III – XI CAN BE AUTHORIZED WITH ONE MOTION

III. Designation of Official Newspapers, Radio Stations, and Television Stations
     Newspapers: Times Herald Record
     Radio Stations: WDLC, WTSX, and WSUL
     Television Stations: Port Jervis Education Channel 20

IV. Statutory Public Official Bonds
     1. Collector of Taxes $1,000,000
     2. District Treasurer $1,000,000
     3. School Activities Treasurer $1,000,000

V. Designation of Depository
    JP Morgan Chase TD Bank
    M & T Bank MBIA CLASS

VI. Designation of Establishing Petty Cash Funds
     1. General Fund: $100.00 Buildings and Grounds (Donald Preiss)
                                 $100.00 District Office (John Xanthis)
                                 $400.00 Food Service ($100.00 per building) Thomas Preiskines
                                 Replenishment is on an as needed basis.

VII. Delegate to the Orange County School Boards Association
      The District should appoint a Port Jervis Board of Education delegate to the Orange County School
       Boards Association.

VIII. Delegate to the New York State School Boards Association
        The District should appoint a Port Jervis Board of Education delegate to the New York State School
        Boards Association.

IX. Transfer Authority for the Superintendent
      A. The Superintendent of Schools may make transfers between functional codes in the budget not to
           exceed Two Thousand Dollars ($2,000). All such transfers will be reported at the next regularly
           scheduled Board meeting.
      B. The Superintendent of Schools may make unlimited transfers between object codes within the same  
           function codes.

X. Mileage Reimbursement (enclosure)
     Mileage reimbursement for employees or Board members for the use of their personal car will be at the 
     Internal Revenue Service prevailing rate per mile for the 2012-2013 school year.

XI. Annual Appointments (enclosure)

4. Presentations
    a. Summer Renovation Review

5. Public Comment

6. Administrative Reports (as available)
    a. Superintendent – Mr. John Xanthis
    b. Assistant Superintendent for Instruction – Mr. John Bell
    c. Assistant Superintendent for Business – Ms. Lorelei Case

7. Consent Agenda Items
    a. Minutes from the June 5, 2012 Regular Meeting of the Board of Education (Section 1)

    b. Minutes from the June 12, 2012 Special Meeting of the Board of Education (Section 1)

    c. Minutes from the June 22, 2012 Special Meeting of the Board of Education (section 1)

    d. CSE/CPSE Minutes (enclosure no. 1)
         CSE Minutes: 04/24/12; 05/03/12; 05/07/12; 05/08/12; 05/14/12; 05/15/12; 05/16/12; 05/17/12;
                                05/21/12; 05/22/12; 05/23/12; 05/30/12; 05/31/12; 06/01/12; 06/04/12; 06/05/12;
                                06/06/12; 06/07/12; 06/08/12; 06/11/12; 06/12/12; 06/13/12; 06/14/12; 06/18/12;
                                06/19/12; 06/20/12
         CPSE Minutes:05/02/12 Revised; 05/14/12; 05/16/12; 05/18/12; 05/22/12; 05/24/12; 05/31/12;
                                  06/04/12; 06/05/12; 06/06/12; 06/07/12; 06/08/12; 06/13/12; 06/14/12; 06/19/12

     e. Financial Reports for May 2012: Comprehensive Budget Status, Revenue Status, and
         Warrant (enclosure no. 1)

      f. Treasurer’s Report for May 2012 (enclosure)

      g. Budget Transfers (enclosure)

      h. Adopt Purchasing Policy Number 5410 for the 2012-2013 School Year (enclosure)

       i. Adopt Investment Policies Number 5220 and Number 5221 for the 2012-2012 School Year
          (enclosure no. 1)

       j. FMLA, Intermittent and Leave of Absences per Enclosures (Section III Personnel)

       k. Disposal of Excess Books from the Middle School Library (enclosure)

        l. Disposal of Excess Books from the High School Library (enclosure)

       m. Principal/Acting Principal Resolution
             BE IT RESOLVED, in the event the principal is not physically present in the school on one or more
             days (or portion thereof) during the 2012-2013 school year, the following will be appointed “
             Acting Principal” for all short-term student discipline matters pursuant to Section 3214 of the
             New York State Education Law.
             School                                  Principal                                             Acting Principal
             Anna S. Kuhl                         Brett Cancredi                                     Matthew Wentworth or TBA
             Hamilton Bicentennial           Linda Korycki                                      Donna Muro
             Middle School                       Cynthia Benedict                                 TBA
             High School                          Thomas Bongiovi                                Andrew Marotta or Heidi Nyland

         n. Appoint the Director of Pupil Personnel “Acting Principal” for All Short-term Student
             Discipline Matters Pursuant to Section 3214 of the New York State Education Law for all
             Special Education Students Being Educated Out of District.

         o. Appoint Special Education Committee Members for the 2012-2013 School Year as Follows
             (enclosure)
             a. Committee on Special Education Membership
             b. Committee on Special Education Sub-committee Membership
             c. Committee on Pre-school Special Education Membership
             d. Committee on Special Education/Pre-school Special Education Parent Members

         p. Approval of Section 504 Committee Members for the 2012-2013 School Year
             (enclosure)

         q. Request for Board of Education to Appoint a Designee and an Alternate Designee to
             Appoint Impartial Hearing Officers for the 2012-2013 School Year.
             The State Education Department requires that Impartial Hearing Officers be appointed by the Board
             of Education or its designee within 40 hours of the hearing officer accepting the assignment. When  
             appointments are made by a designee, the Board of Education is advised to take a formal action to    
             appoint the Impartial Hearing Officer at its next regularly scheduled meeting.

              Designee: the Board President
              Alternate Designee: the Board Vice President (in the event the designee is unavailable when an            
              Impartial Hearing officer needs to be appointed)

          r. Appoint Impartial Hearing Officers for the 2012-2013 School Year (enclosure)

          s. Approval of CSE Vendor List (enclosure)

          t.  Approval of the Code of Conduct for the 2012-2013 School Year

          u. Resignation (s)
               Name: Robert Hindley
               Position: Social Studies Teacher
               Assignment: High School
               Effective: June 30, 2012

               Name: John J. Bell
               Position: Assistant Superintendent for Instruction
               Assignment: District Office
               Effective: August 21, 2012

8. Approval of Side Letter of Agreement for PJAP Employee (enclosure)

9. Appointment(s) (Section III Personnel)
    A. Administrative

    Name: Jared Kahmar
    Position: Assistant Principal
    Assignment: Middle School
    Effective: July 1, 2012
    Salary: No Change

     Name: Nicole Ey
     Position: Assistant Principal
     Assignment: ASK Elementary School
     Reason: Vacancy No. 1711
     Effective: July 3, 2012
     Probation: July 3, 2012 – June 30, 2015
     Salary: $100,890 – Step 1

     B. Re-Appointment of Excessed Elementary Teaching Positions as Follows:

     Name: Christopher Colella
     Position: Elementary Teacher
     Assignment: ASK Elementary School
     Effective: September 4, 2012
     Probation: September 4, 2012 – June 30, 2014
     Salary: $54,430 – Step 3
                     1,500 – Masters
                     1,702 – Credits (37)
                 $57,632

      Name: Jeni Galligan
      Position: Elementary Teacher
      Assignment: HBE School
      Effective: September 4, 2012
      Probation: September 4, 2012 – June 30, 2013
      Salary: $57,708 – Step 5
                      1,500 – Masters
                      1,656 – Credits (36)
                  $60,864

      Name: Kristen Schock
      Position: Elementary Teacher
      Assignment: HBE School
      Effective: September 4, 2012
      Probation: September 4, 2012 – June 30, 2015
      Salary: $54,430 – Step 3
                      1,500 – Masters
                      1,656 – Credits (36)
                  $57,586

      Name: Jessica Weyant
      Position: Literacy Teacher
      Assignment: HBE School
      Effective: September 4, 2012
      Probation: September 4, 2012 – June 30, 2014
      Salary: $53,065 – Step 2
                      1,500 – Masters
                      1,794 – Credits (39)
                  $56,359

    C. Instructional Staff

    Name: Ashley Marshall
    Position: English Teacher
    Assignment: Middle School
    Reason: Vacancy No. 1713
    Effective: September 4, 2012
    Probation: September 4, 2012 – June 30, 2014
    Salary: $53,065 – Step 2
                    1,500 – Masters
                    1,656 – Credits (36)
                $56,221

     Name: Danielle Brand
     Position: Spanish Teacher
     Assignment: Middle School
     Reason: Vacancy No. 1712
     Effective: September 4, 2012
     Probation: September 4, 2012 – June 30, 2014
     Salary: $63,687 –Step 8
                     1,500 – Masters
                     2,070 – Credits (42)
                 $67,257

     Name: Yesenia Pacheco
     Position: School Social Worker
     Assignment: Middle School
     Reason: Vacancy No. 1718 (Leave replacement)
     Effective: September 4, 2012 – June 21, 2013
     Salary: $55,611 – Step 1
                     1,500 – Masters
                     2,990 – Credits (65)
                 $60,101

     D. Secondary Summer School Appointments – Instructional – Vacancy No. 1704

     Name                                          Position                                    Salary
     Nancy Caporusso                       English                                       $3,848
     Bethann Cokelette                       English                                      $4,962
     Caitlyn Conklin                             English                                      $4,962
     Karen Schneider                          English                                      $5,772
     Linda Mole’                                   Librarian                                     $1,924
     Joseph Becker                             Math                                           $4,962
     Debra Cassara                            Math                                           $5,772
     Ann Marie Foster                         Nurse                                          $5,264
     Ray Holyk                                     Physical Education                    $1,924
     Michael Dunleavy                         Science                                      $5,772
     Joseph Accardi                            Social Studies                             $5,772
     Christine Piscitelli                        Social Studies                             $3,848
     Kyle Ross                                    Social Studies                             $5,772
     Robert Avdoyan                           Special Education                       $3,848
     Ilene Valentin                                Special Education                       $5,772
     Roxanne Kehrley                          Health                                          $3,308

     E. Summer School Appointments – Non-Instructional – Vacancy No. 1704

     Name                         Position                                       Salary
     Sandra Murray           Teacher Aide (4.5 hrs)                 Step 10 - $18.38/hr.+ .21 (HIO) + .20 longevity
     Karen Hinkley             Teacher Aide  “                            Step 11 - $18.93/hr.+ .21 (HIO) + .45 longevity
     Muriel Ross                Teacher Aide  “                            Step 12 - $19.50/hr. +.21 (HIO) + .45 longevity
     Antoinette Sacco        Teacher Aide  “                            Step 13 - $20.28/hr.+ .21 (HIO) + $1.10 longevity
     Maria Rodano             School Monitor  “                         Step 10 - $18.21/hr.+ .21 (HIO) + .20 longevity
     Patricia Pelton            School Monitor  “                         Step 10 - $18.21/hr. + 21 (HIO) + .45 longevity
     Dawn Knight               School Monitor  “                         Step 10 - $18.21/hr.+ .21 (HIO) + .20 longevity

    F. Substitute Instructional Staff for Elementary Summer School – Vacancy No. 1704
    Judith Brown
    Nicole Chiappetta

     G. Substitute Instructional Staff for Secondary Summer School – Vacancy No. 1704
     Jason Gunderman

     H. Curriculum Coordinator Positions for the 2012-2013 School Year – Vacancy No. 1702

     I. Extra-Curricular Positions for the 2012-2013 School Year – Vacancy No. 1702

    J. Athletic Coaching Positions for the 2012-2013 School Year – Vacancy No. 1702

        Name                                            Position                                        Salary
        Peter Kowal/Joseph Johnson       MS Skiing Club Intramurals          $2,133 – shared

    k. Extension of Exempt Position Previously Approved 5/17/12 through 6/30/12 at the May 17, 2012
        BOE Meeting for the following:
        Michele O’Donnell                        Temporary Purchasing Agent        Non-paid
        (Leave replacement)
        Effective: 7/01/12 through 8/31/12

10. Adopt the Policy Manual for the 2012-2013 School Year

11. Approval of OCSBA Membership Dues for the 2012-2013 School Year (enclosure)

12. Approval of Library Resolution (enclosure)

13. Approval of Port Jervis Free Library Payment Schedule (enclosure)
      July                           $15,000
      August                      $25,000
      September               $100,000
      Final Payment          $755,850
     Total Collection         $895,000

14. Approval of Cooperative Bid for the Purchase of Electricity, Natural Gas, and Fuel Oil
      (enclosure)

15. Policies
      Second and Final Reading
      Policy No. 1320 Nomination and Election of Board Officers

16. Approval of Cooperative Transportation Extension Resolution with Quality Bus Service,
      BOCES and PJCSD for the 2012-13 School Year (enclosure)

17. Approval of Agreement with PJCSD and Quality Bus Service for Use of Former Bus Garage
      Parking Lot for the 2012-13 School Year (enclosure)

18. Discussion and Possible Approval for Board Members to Attend NYSSBA Convention in
      Rochester on October 25-27, 2012 (enclosure)

19. Approval of Middle School Eighth Grade Trip to Washington, D.C. from November 9, 2012 to
      November 11, 2012 (enclosure)

20. Approval of OMNI Service Agreement (enclosure)

21. Approval to Appoint US Specialty as the Excess Workers Compensation Insurance Carrier for
      the 2012-13 School Year (enclosure)

22. Approval of Health Plan Agreement with PJCSD and Orange-Ulster BOCES (enclosure)

23. Appointment of School Board Members for the Following Committees:
      a. Audit Committee
      b. Buildings and Grounds/Visitation Committee/Master Plan Liaison
      c. Policy Committee
      d. DLT
      e. Health/Safety/Wellness Committee Liaison
      f. OCSBA
      g. NYSSBA
      h. Port Jervis Liaison
      i. Deerpark Liaison
      j. Legislative Liaison

24. Board Member Comments/Issues

25. Informational Items (Section IV)
     1. Administrative Cabinet Agenda Dated June 5, 2012
     2. 2012-2013 Board of Education Meeting Schedule
     3. The Board Pamphlet Volume 36, Number 5 & 6
     4. Middle School June School Newsletter
     5. Informational Items from Ms. Lorelei Case, Assistant Superintendent for Business

26. Possible Motion to Enter into Executive Session for the Purpose of:
      1. Discussing matters leading to the appointment, employment, promotion, demotion, discipline,
          suspension, dismissal or removal of a particular person.
      2. Discussing proposed, pending or current litigation.

27. Adjournment

The next Regular Board Meeting/Goals Workshop will be held on Tuesday, July 17, 2012 at 7:00 p.m. (executive session) and 7:30 p.m. (open business meeting) in the High School Cafeteria.