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Board of Education Policy Manual

The Port Jervis City School District Board of Education Policy Manual is a formal document that describes and controls how our district will operate. It includes hundreds of individually numbered policies that have been formally adopted by the Port Jervis Board of Education to date.

How do I find the policy I want?
     The Policy Manual is divided into eight sections as shown in the
     Table of Contents below. Policies can be viewed as a pdf by 
     clicking the name of the policy in the Table of Contents below.
     For easy access, links to each section are posted below.
     Copies of the policies can also be obtained from the District
     Office.

  SECTION 1000: BY-LAWS | SECTION 2000: INTERNAL OPERATIONS
 
SECTION 3000: COMMUNITY RELATIONS | SECTION 4000: ADMINISTRATION
 
SECTION 5000:  NON-INSTRUCTIONAL/BUSINESS OPERATIONS
 
SECTION 6000: PERSONNEL | SECTION 7000: STUDENTS
 
SECTION 8000: INSTRUCTION


Please note the above open in "pdf" format and require the Adobe Acrobat Reader in order to download and print. If you do not have Adobe Acrobat on your computer you can get a free copy from the Adobe web site.
 

Policy Manual Table of Contents

POLICY SECTION 1000: BY-LAWS

 ORGANIZATION OF THE BOARD OF EDUCATION
 1110  School District and Board of Education Legal Status
 1120  Board of Education Authority
 1130  Number of Members and Terms of Office
 1140  Students Serving As Ex Officio Members of the School
         Board  
     

NOMINATION AND ELECTION OF
 BOARD OF EDUCATION MEMBERS
 
1210  Board of Education Members: Qualifications
 1220  Board of Education Members: Nomination and Election
 1230  Reporting of Expenditures and Contributions
 1240  Resignation and Dismissal
 1250  Legal Qualifications of Voters at School District Meetings
 1260  Submission of Questions and Propositions at Annual Elections
         and Special District Meetings

 1270  Absentee Ballots

THE ROLE OF THE BOARD OF EDUCATION
 1300  Role of the Board of Education
 1310  Powers and Duties of the Board
 1320  Nomination and Election of Board Officers
 1321  Duties of the President of the Board of Education
 1322  Duties of the Vice President of the Board of Education
 1330  Appointments and Designations by the Board of Education
 1331  Duties of the District Clerk
 1332  Duties of the School District Treasurer
 1333  Duties of the Tax Collector
 1334  Duties of the External (Independent) Auditor
 1335  Appointment and Duties of the Internal Claims Auditor
 1336  Duties of the Extra Classroom Activities Funds Treasurer(s)
 1337  Duties of the School Attorney
 1338  Duties of the School Physican
 1339  Duties of Internal Auditor

BOARD POLICY
 1410  Policy
 1420  Execution of Policy: Administrative Regulations

MEETINGS OF THE BOARD OF EDUCATION
 
1510  Regular Board Meetings
 1511  Agenda Format
 1520  Special Meetings of the Board of Education

MEETINGS OF THE DISTRICT
 1610  Annual District Meeting and Election/Budget Vote
 1611  Business of the Annual District Election
 1620  Annual Organizational Meeting
 1630  Voting Machines and Register of Voters 

RULES OF MEETINGS
 
1710  Quorum
 1715  Parliamentary Procedure
 1720  Minutes
 1
730  Executive Sessions  
 

POLICY SECTION 2000: INTERNAL OPERATIONS

 INTERNAL OPERATIONS
 2110  Orienting New Board Members
 2111  Code of Conduct For School Board Members  

 BOARD OF EDUCATION COMMITTEES
 2210  Committees of the Board

 BOARD OF EDUCATION ACTIVITIES
 2310  Membership in Associations
 2320  Attendance by Board Members at Conferences, Conventions
         and Workshops

 2330  Compensation and Expenses
 2340  Board Self-Evaluation
 

POLICY SECTION 3000: COMMUNITY RELATIONS

 SCHOOL COMMUNITY RELATIONS
 
3110   School Sponsored Media

 3111   World Wide Web: District Website
 3120   Relations with the Municipal Governments
 3121   Relations with Colleges and Universities
 3130   Senior Citizens
 3140   Flag Display
 3150   School Volunteers

 PARTICIPATION BY THE PUBLIC
 3210   Visitors to the School
 3220   Public Expression at Meetings
 3230   Public Complaints
 3231   Complaints and Grievances by Employees
 3232   Complaints and Grievances by Students
 3240   Dissemination Of Information Through Students
 3250   Parent-Teacher Association
 3251   Parent Involvement
 3260   Booster Clubs
 3271   Solicitation of Charitable Donations From School Children
 3272   Advertising in the Schools
 3273   Soliciting Funds From School Personnel
 3280   Community Use of School Facilities, Materials and Equipment
 3281   Use of School-Owned Materials and Equipment
 3290   Operation of Vehicles on District Property

 DISTRICT RECORDS
 3310   Public Access to Records
 3320   Confidentiality of Computerized Information

 PUBLIC ORDER ON SCHOOL PROPERTY
 3410   Code of Conduct on School Property
 3411   Unlawful Possession of a Weapon Upon School Grounds
 3412   Threats of Violence in School
 3420   Anti-Harassment in the School District
 3430   Uniform Violent Incident Reporting System (UVIRS)
 3440   Possession and Use of Personal Cell Phones/Camera Phones
          in School


 EMERGENCY SITUATIONS
 3510   Emergency Closings

 

POLICY SECTION 4000: ADMINISTRATION

 ADMINISTRATION
 4110   Administrative Personnel

 ADMINISTRATIVE OPERATIONS
 4210   Administrative Organization and Operation
 4211   Line Responsibility
 4212   Organizational Chart
 4220   Abolishing an Administrative Position
 4230   Administrative Authority During Absence of the
           Superintendent of Schools

 4240   Administrative Latitude in the Absence of Board Policy
 4250   Use of Committees
 4260   Evaluation of the Superintendent and Other
          Administrative Staff


 CENTRAL OFFICE AND BUILDING ADMINISTRATION
 4310  Superintendent of Schools
 4320  Superintendent-Board of Education Relations
 4330  Administrative Staff

 COMPENSATION AND RELATED BENEFITS
 4410  Professional Development Opportunities
 

POLICY SECTION 5000:
 NON-INSTRUCTIONAL /BUSINESS OPERATIONS


 BUDGET
 5110  Budget Planning and Development
 5120  School District Budget Hearing
 5130  Budget Adoption
 5140  Administration of the Budget
 5150  Contingency Budget

 INCOME
 5210  Revenues
 5220  District Investments
 5221  Operation and Reporting of District Investments
 5230  Acceptance of Gifts, Grants and Bequests
          to the School District

 5240  School Tax Assessment and Collection
 5241  Property Tax Exemptions
 5250  Sale and Disposal of School District Property

 EXPENDITURES
 5310  Bonding of Employees and School Board Members
 5320  Expenditures of School District Funds
 5321  Meals and Refreshments Policy
 5330  Budget Transfers
 5340  Borrowing of Funds

 PURCHASING
 5410  Purchasing

 FISCAL ACCOUNTING AND REPORTING
 5510  Accounting of Funds
 5515  Fund Balance and Reserve Funds
 5520  Extra classroom Activities Funds
 5530  Petty Cash Funds and Cash in School Buildings
 5540  Publication of District's Annual Financial Statement
 5550  Maintenance of Fiscal Effort (Title I Programs)
 5560  Use of Federal Funds for Political Expenditures
 5570  Financial Accountability
 5571  Allegations of Fraud
 5575  Medicaid
 5580  Audit Committees
 5581  Internal Audit Function

 NON-INSTRUCTIONAL OPERATIONS
 5610  Insurance
 5620  Inventories and Accounting of Fixed Assets
 5622  Use Of A District Cell Phone
 5623  Use Of A District Credit Card
 5624  Travel and Conference Expense Reimbursement
 5630  Facilities: Inspection, Operation and Maintenance
 5631  Hazardous Waste and Handling of Toxic Substances
          by Employees

 5640  Smoking/Tobacco Use
 5650  Energy/Water Conservation and Recycling of Solid Waste
 5655  Pest Management and Pesticide Usage
 5660  School Food Service Program (Lunch and Breakfast)/
          School District Nutrition Advisory Committee

 5665  District Wellness Policy
 5670  Records Management
 5671  Disposal Of Consumer Report Information And Records
 5672  Information Security Breach and Notification
 5675  Recording of Conversations
 5680  Safety and Security
 5681  School Safety Plans
 5682  Surveillance Cameras
 5683  Fire Drills, Bomb Threats and Bus Emergency Drills
 5684  Animals on School Property
 5685  School Resource Officer
 5690  Exposure Control Program
 5691  Communicable Diseases
 5692  Human Immunodeficiency Virus (HIV) Related Illnesses

 TRANSPORTATION
 5710  Transportation Program
 5720  Scheduling and Routing
 5730  Transportation of Students
 5750  School Bus Safety Program
 5755  School Bus Idling
 5760  Qualifications of Bus Drivers
 5761  Drug and Alcohol Testing for School Bus Drivers and
         Other Safety-Sensitive Employees

 

POLICY SECTION 6000: PERSONNEL

 PERSONNEL
 6110  Code of Ethics for All District Personnel
 6112  Staff-Student Relations (Fraternization)
 6120  Equal Employment Opportunity
 6121  Sexual Harassment of District Personnel
 6130  Evaluation of Personnel: Purposes
 6131  Evaluation of Classified Staff
 6140  Health Examinations
 6141  Blood Borne Pathogens
 6150  Alcohol, Drugs and Other Substances (School Personnel)
 6151  Drug-Free Workplace
 6160  Professional Growth/Staff Development Programs
 6170  Fingerprinting of Prospective School Employees
 6171  Safe Mentoring Act
 6191  Professional Service Providers
 6192  Employment of Retired Persons

 CERTIFIED PERSONNEL
 6210  Certified Personnel
 6211  Recruitment
 6212  Certification and Qualifications
 6212.1Incidental Teaching
 6212.2Professional Development
 6213   Probation and Tenure
 6213.1Disciplining of a Tenured Teacher or Certified Personnel
 6214   Professional Staff: Separation
 6215   Conflict of Interest
 6216   Mentoring Programs For First-Year Teachers
 6220   Temporary Personnel

 SUPPORT STAFF
 6310   Appointment - Support Staff
 6320   Employment of Teacher Aides

 ACTIVITIES
 6410   Employee Personnel Records and Release of Information
 6411   Employee Personal Identifying Information
 6420   Employee Activities
 6421   Employee Emails
 6430   Negotiations
 6440   Theft of Services or Property
 6450   Jury Duty
 6460   Staff Use of Computerized Information Resources
 6470   Restricted Attendance of Employee’s Children
 6480   Maintaining Discipline and Conduct

 COMPENSATION AND RELATED BENEFITS
 6510   Health Insurance
 6520   Workers' Compensation
 6530   Payroll Deductions
 6540   Defense and Indemnification of Board Members
          and Employees

 6550   Leaves of Absence
 6551   Family and Medical Leave Act
 6552   Exchange Professional Leave
 6553   Uniformed Services Employment and Reemployment
          Rights Act (USERRA) Military Leaves of Absence

 6560   Employee Assistance Program (EAP)  

 

POLICY SECTION 7000: STUDENTS

 ATTENDANCE
 7110   Comprehensive Student Attendance Policy
 7111   Attendance Records
 7112   Excuses and Absences
 7113   Released Time of Students
 7114   Student Attendance – Summer School
 7120   Age of Entrance
 7121   Diagnostic Screening of Students
 7130   Entitlement to Attend - Age and Residency
 7131   Non-Resident Students
 7132   Dual Enrollment: Nonpublic School Students
 7133   Education of Homeless Children And Youth
 7140   Involuntary Transfer of Students
 7150   Educational Services for Married/Pregnant Students
 7160   School Census

 STUDENT PROGRESS
 7210   Student Evaluation
 7211   Provision of Interpreter Services to Parents
           Who Are Hearing Impaired

 7212   Transfer Students/Credit
 7213   Response to Intervention (RTI)
 7214   Make-up Credit Programs for High School Students
 7220   Graduation Requirements
 7221   Early Graduation
 7222   Credential Options for Students with Disabilities
 7225   Phase In Graduation Standard of 65 On Required
           Regents Examinations

 7230   Dual Credit for College Courses
 7240   Student Records: Access and Challenge
 7242   Student Directory Information
 7243   Designation of Person in Parental Relation
 7244   Military Recruiters’ Access to Secondary School Students
          and Information on Students


 STUDENT CONDUCT
 7310  School Conduct and Discipline
 7311  Loss or Destruction of District Property or Resources
 7312  Suspension of Students
 7313  Student Use of Computerized Information Resources
 7314  Student Behavior
 7315  Bullying: Peer Abuse In The Schools
 7316  Hazing Of Students
 7320  Alcohol, Tobacco, Drugs and Other Substances (Students)
 7330  Searches and Interrogations
 7340  Bus Rules and Regulations
 7350  Corporal Punishment/Emergency Interventions
 7360  Weapons in School and the Gun-Free School Act


 STUDENT ACTIVITIES
 7410  Extracurricular Activities
 7411  Censorship of School Sponsored Student Publications
         and Activities

 7420  Sports and the Athletic Programs
 7430  Contests for Students, Student Awards and Scholarships
 7440  Musical Instruments
 7450  Fund Raising by Students
 7460  Supervision of Students During School Related Activities

 STUDENT WELFARE
 7510  Student Health Services
 7511  Immunization of Students
 7512  Student Physicals
 7513  Administration of Medication
 7514  Health Records
 7515  Pediculosis (Head Lice)
 7516  Students With Life Threatening Allergies
 7517  Fluoride Distribution
 7518  Healthy Kids
 7520  Accidents
 7521  Cardiac Automated External Defibrillators (AEDs)
          in Public School Facilities

 7522  Concussion Management
 7530  Child Abuse
 7531  Sexual Harassment of Students
 7540  Racial Harassment (Students)
 7550  Notification of Sex Offenders
 7560  Suicide
 7570  Employment of Students of Minor Age
 7580  Dignity for all Students Act

 STUDENTS WITH DISABILITIES
 7610  Special Education: District Plan
 7611  Children with Disabilities
 7612  Grouping by Similarity of Needs
 7613  The Role of the Board in Implementing a Student's
          Individualized Education Program

 7614  Preschool Special Education Program
 7615  Least Restrictive Environment
 7616  Pre-referral Intervention Strategies In General Education
         (Prior To A Referral For Special Education)
 7617  Declassification of Students With Disabilities
 7618  Extended School Year (July/August) Services
         and/or Programs

 7620  Students with Disabilities Participating in School District
          Programs

 7621  Section 504 of the Rehabilitation Act of 1973
 7631  Appointment and Training of Committee on Special Education
         (CSE)/Subcommittee on Special Education Members

 7632  Appointment and Training of Committee on Preschool
         Special Education (CPSE) Members

 7640  Student Individualized Education Program (IEP):
          Development and Provision

 7641  Transition Services
 7642  Twelve Month Special Services and/or Programs
 7643  Transfer Students With Disabilities
 7650  Identification and Register of Children with Disabilities
         (Child Find)
 7651  Students Presumed To Have A Disability For
          Discipline Purposes

 7652  Additional Procedure for Identifying Students
          with Learning Disabilities
 
 7653  Provision of Special Educations Services to Non-Public School
          Students with Disabilities who are Parentally-Placed
 
 7660  Parent Involvement For Children With Disabilities
 7670  Impartial Due Process Hearings/Selection of
         Impartial Hearing Officers

 7680  Independent Educational Evaluations
 7690  Special Education Mediation

 NO CHILD LEFT BEHIND
 7710  Safe Public School Choice Option to Students Who Are
         Victims of a Violent Criminal Offense

 7720  Student Privacy, Parental Access to Information, and
         Administration of Certain Physical Examinations to Minors

 7730  Constitutionally Protected Prayer in the Public Schools
 7740  Title I Parent Involvement Policy
 

POLICY SECTION 8000: INSTRUCTION

 CURRICULUM (GENERAL)
 8110  Curriculum Development, Resources and Evaluation
 8120  Request for Part 100 Variance or Part 200 Innovative 
         Program Waiver From Commissioner's Regulations

 8130  Equal Education Opportunities

 ELEMENTARY AND SECONDARY INSTRUCTION
 8200  Summer School
 8210  Safety Conditions and Programs
 8211  Prevention Instruction
 8215  Animals In The School (Instructional Purposes)
 8220  Career and Technical (Occupational) Education
 8230  School Counseling Program
 8240  Instructional Programs: Driver Education, Gifted and
         Talented Education and Physical Education

 8241  Patriotism, Citizenship and Human Rights Education
 8250  Evaluation of the Instructional Program
 8260  Programs and Projects Funded by Title I
 8270  Instructional Technology
 8280  The Children's Internet Protection Act: Internet Content
          Filtering/Safety Policy

 8290  Instruction For English Language Learners Or Students
         With Limited English Proficiency


 INSTRUCTIONAL MATERIALS
 8310  Purposes of Instructional Materials
 8320  Selection of Library and Audiovisual Materials
 8330  Objection to Instructional Materials
 8331  Controversial Issues
 8332  Academic Freedom/Teacher Selection of and/or Teacher
          Supplied Instructional Materials

 8340  Textbooks/Workbooks/Calculators
 8350  Use of Copyrighted Materials
 8360  Religious Expression in the Public Schools

 INSTRUCTIONAL ARRANGEMENTS
 8410  School Calendar and School Day
 8411  Emergency School Closings: Extraordinary Condition
          Days/Student Attendance

 8420  Opening Exercises
 8430  Independent Study
 8440  Homework
 8450  Home Tutoring (Temporary Instruction)
 8460  Field Trips
 8470  Home Schooling
 8480  Admission of Foreign Exchange Students

 


 




 

 

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